Families
use their funds in a variety of ways~ Classes offered at our program,
curriculum, supplies, field trip activities etc. When you make
purchases you can submit a reimbursement request for that item/activity.
We will also order from Rainbow Resources for you. Remember, you
must show in your WSLP that the activity/curriculum clearly serves
the academic goals of your student.
Reimbursement
Requests
We will no longer be able to reimburse for services received outside
of EHRC, (e.g., private lessons, ski passes, classes offered through
parks and rec./YMCA, etc.). Recent changes in the Alternative
Education laws for the State of Washington prohibit some of the
reimbursements that we were able to provide in the past.
Additionally, some clarification was given on what types of supplies
are reimbursable. Supplies that are consumable are allowed, but
we cannot include non-consumable supplies like binders, pencil
boxes, sharpeners, dry erase boards, etc.
Before your WSLP advisor will sign off on your reimbursement request,
you must enter the titles of the items to the Resource box of
your student's WSLP. The items need to be listed in the resource
box of the applicable SUBJECT area for each student named on the
reimbursement. All items purchased for reimbursement must be construed
as viable instructional materials.
What
can be submitted for reimbursement?
*
All WSLP approved books, curriculum materials, and supplies--
with the exception of non-consumable supplies i.e.: binders, scissors,
staplers, pencil boxes etc. (See what cannot be submitted below.)
* Field trips: we will pay for one adult and the enrolled students
i.e.: museum/theater tickets Tickets. The price must be under
30.00 per ticket. You may also reimburse for the transportation
cost, for a field trip as long as it is curricular in nature and
a fee comparable to that of a traditional school field trip.
What
cannot be submitted for reimbursement?
*Toys,
non-educational games, trinkets
*Memberships: Science Center, Zoo etc. Receipt must be for day
entrance fee only
Event
registration fees: ie. marathon entrance fees, bike races, sport
competition entry fees
*Sectarian
materials of any kind. A good way to distinguish the difference
between the study of or about religions or holidays, which is
completely acceptable and encouraged, is when the study promotes
one religion or holiday over all others. In this case the supplies/books/activities,
etc. are not reimbursable. You must always ask when requesting
to use state funds, how is this related to academic goals? Additionally,
we cannot reimburse for activities provided by a religious organization.
If you believe there is no sectarian content being promoted during
the activity, we would have to be insured of that on the receipt.
If you have questions, the District guidelines on this subject
are in my office.
*Ebay type purchases. Purchase of books and supplies must be from
merchants, businesses or other public entities. They cannot be
from individual re-sellers on the internet.
*Non-consumable school supplies like binders, pencil boxes etc.
*Uniforms: i.e. Sports activities, Band Costumes, Graduation Cap
and Gown, shoes, etc.
*Sports Equipment-uniforms, shoes, balls etc.
*Backpacks
*Driver's Ed
*Textbooks for Running Start
*Tickets to Fun Centers - i.e. Wild Waves
*Fees for class group parties or outings unless strictly educational
- i.e. skate party or bowling
*Animals: even if they are used in science curriculum
*Music Instruments/Supplies-guitar strings, reeds, metronomes,
etc.
*Dues to social organizations - i.e. Scouts
*non-educational Movie rentals or Movie tickets
*Permanent additions to your home - i.e. greenhouses, raised beds,
Ponds, gardens and supplies, train layouts, etc.
*Computer supplies such as ink cartridges for printers or fax
machines, system upgrades, operating systems etc.
*Items purchased from Scholastic book fairs. The only items reimbursable
must be construed a viable instructional materials. Toys, games
and trinkets are not accepted unless an educational goal/activity
can be clearly defined in your students WSLP.
******ANY ITEM THAT YOU DO NOT SEE SPECIFIED******
ON THIS LIST MAY NOT BE REIMBURSABLE.
BE SURE TO CHECK WITH THE PURCHASING
COORDINATOR BEFORE YOU MAKE THE PURCHASE.
We will not prepay for any classes or lessons that will take place
in the summer.
If your reimbursement request is over $250.00 please see me, we
have an alternative payment process in those cases. If you have
more than one receipt to submit, be sure to put them on one reimbursement
request instead of several small requests.
