Edmonds School District Teaching and Learning

Clock Hour Committee

The Edmonds School District Teaching and Learning Clock Hour Committee provides prior approval to proposed events designed to meet standards set in WAC 180-85-200. The Teaching and Learning Clock Hour Committee works in partnership with the Professional Excellence Committee (PEC) Professional Development Sub-Committee to set clock hour program and approval guidelines.

Please submit program proposal forms to the Teaching and Learning Clock Hour Committee at least 10 business days prior to the program date . The proposal will be reviewed by the committee to assure that standards are met.

For more information regarding clock hour credit, please visit the district website or contact the Teaching and Learning Division.

 

Approval Guidelines

1. An approved program offering must be a district sponsored event.
2. An approved program offering must be related to a predetermined need.
3. An approved program offering must be appropriate for continuing professional development of educators.
4. An approved offering must include objectives that express a clear purpose and are consistent with the time and credit allocated.
5. The methodology of the program delivery should reflect the elements of effective instruction.
6. Proposed program offerings must be submitted to the district's contact person prior to the established deadlines.
7. In addition to a completed Clock Hour Proposal Form, the application must include a Vita of the presenter(s). The Vita Form is sufficient, a resume is not necessary. The Vita Form is requested in lieu of a full resume due to copying and postage costs, as well as available file space.
8. Program proposals must be received by the Teaching and Learning Division at least 10 working days prior to the beginning of the proposed event. Program proposals submitted after the program start date will not be approved.

 

CLOCK HOUR APPLICATION PROCEDURES

Registering an Event for Clock Hours
General Information

Program offerings must be district sponsored events to be approved by the Teaching and Learning Clock Hour Committee for clock hours to be issued from the Edmonds School District .

Program proposals must be submitted on an official Clock Hour Proposal Form or Clock Hour Repeat Program Proposal Form for Edmonds School District clock hour offerings.

Program proposals must include a complete Vita Form for program presenter(s) if it is not already on file in the Teaching and Learning Division of the Edmonds School District .

Submit your completed Clock Hour Proposal Form or Clock Hour Repeat Program Proposal Form and Vita Form (s) to the Edmonds School District Teaching and Learning Division contact person in accordance with established timelines.

Approval will be granted for program offerings of at least three hours duration . Breaks, passing time, organized meal time, or other recessed time held within a course offering must not exceed one hour per five hours program time, and cannot be included in the total clock hours offered.

Program offerings are to be credited in increments rounded down to the nearest half-hour. Example: A program lasting 3 hours and 45 minutes will receive 3.5 clock hour credits.

Each clock hour offering must be evaluated by all participants using the Edmonds School District Program Evaluation Form provided.

Repeat programs are programs that have been previously approved during the current academic year. A repeat program must contain the same objectives, topic, hours, and instructor as the original program.

Repeat proposals of approved clock hour offerings are contingent upon satisfactory evaluations by the program participants. Repeat proposals are available only for those course offerings provided during the current academic year .

Individuals requesting program approval will also be responsible for the registration of participants seeking clock hours, the completion of program evaluations and returning the information to the Teaching and Learning Clock Hour contact at the end of the program.

Program proposals must be received by the Teaching and Learning Division at least 10 days in advance to be certain that the approval and paperwork will be received in time for the beginning of the program.

Approval will not be granted for routine staff meetings such as district, school or area meetings to discuss or explain operation policies or administrative practices within the district or school.

Upon approval of your program/event, a registration packet will be sent to the instructor/facilitator that includes a class attendance sheet; clock hour registration forms, program evaluation forms; and instructor/facilitator and participant instructions.

 

10 Days Before the Event

• Complete a Clock Hour Proposal Form or Clock Hour Repeat Program Proposal Form and a Vita Form (can be acquired from the Teaching and Learning contact person).
• Submit the Clock Hour Proposal Form or Clock Hour Repeat Program Proposal Form and presenter(s) Vita Form to the Teaching and Learning Clock Hour contact.
• Collect or receive the following items to begin a course offering:
  • Instructions
  • Sign-in sheet(s)
  • Verification of Clock Hour Completion Forms
  • Evaluation Forms

During the Event

• Be sure everyone signs in and records hours of attendance accurately.
• Make available the Verification of Clock Hour Completion Forms and Evaluation Forms at the end of the event.
• Remind attendees to retain the last (Goldenrod) copy for their records.
• Collect all forms.

After the Event

• Return all the Sign-in sheets, Evaluations, and Verification Forms to "Clock Hours/Teaching and Learning, ESC Bin 2-E" in one package. This should be done as soon as possible. Any leftover blank forms can be left with your Office Manager to retain for future use.