Clock Hour Instructions for Instructors and Facilitators

 

Some Simple Guidelines to Remember:

• The course MUST be approved by the Teaching and Learning Clock Hours Committee for clock hours to be issued from Edmonds School District.
• Call Teaching and Learning to confirm that the course has been registered and approved if you do not receive your approval packet prior to the start of the course.
• You must register your course 2 weeks in advance to be certain that approval will be received and the paperwork will come through in time for the beginning of the course.
• Program offerings must be at least 3 hours of duration to qualify for clock hours.
• Instructors and Contacts are responsible for returning Sign-In Sheets, Verification Forms, and Evaluations.
• Under no circumstances should an Instructor, Facilitator or Contact sign any Clock Hour Verification Forms.

Registering a Course for Clock Hours:

2 Weeks or More Before the Course:

1. Fill out a Clock Hour Proposal Form and Vita Form if needed. Vita forms are kept on file, thus are not required for every course.
2. Submit the following to Teaching and Learning:
   • Clock Hour Proposal Form or Repeat Proposal Form (can be used when an identical course has previously been offered during the same academic year)
   • Vita Form if needed
3. Collect from ESC or receive the following in the mail:
• Instructions
• Sign-in Sheet/s
• Verification of Clock Hour Course Completion Forms
• Evaluation Forms
• Out of District Teacher Form (if needed)

At the Course:

1. Be sure that everyone signs in and records their hours accurately.
2. At the end of the course pass out the Verification of Clock Hour Course Completion Forms and Evaluation Forms. DO NOT DISTRIBUTE FORMS UNTIL THE END OF THE LAST MEETING.*
3. Remind attendees to retain the last (Goldenrod) copy for their records.
4. Collect all the forms. DO NOT SIGN ANY FORMS . DO NOT TAKE ANY CHECKS.

After the Course:

1. Return the evaluations and verification forms to "Clock Hours/Teaching and Learning, ESC Bin 2-E" in one package with the sign-in sheet/s. This should be done as soon as possible. Any left over blank forms can be given to the Office Manager to retain in case of future need.

* If the course falls across the recertification deadline and the applicant needs the hours to be approved prior to course completion, they should contact Quiana Kirkland for assistance. They may sign their form early for the number of hours that they have earned in the course, to date.

Forms

Clock Hour Proposal Form (for a course that has not yet been offered during the current academic year)

Clock Hour Repeat Proposal Form (for a course that has already been offered during the current academic year)

VITA Form (this form should be submitted once every seven (7) years)