Tech Elective
Interactive Form

Primary Applications: MS Word, email Program

Possible Secondary Applications: Appleworks, Photoshop Elements

Objective: Create a form in MS Word that will be saved as a template, emailed to a peer for completion and then returned for you to read. Forward responses to teacher along with comments. Form will be returned with tracked changes to original creator.

Description: Design some type of survey or questionnaire that will be completed by one of your classmates. Questions should be interesting and varied, allowing for short answer, multiple choice, yes/no and true/false types of responses. (So as to use all the form field options in Word.) The survey should have a clear topic with a layout to enhance the questions. Upon completing the form you will email it as an attachment to a classmate and wait for the form to be completed and returned. Upon receiving the completed form you will write comments/feedback on the form and forward the changes to the teacher. The teacher will then add additional comments and use the track changes option to keep track of comments and drafts.

Required Elements:

• footer with your name, file name and creation date
• title
• border or horizontal/vertical line
• watermark in background
• complementary image
• table
• all form field elements (text, checkbox, drop-down menu) incorporated into at least 6 questions.
• help text on all questions (status key and help key)

Evaluation:

Grade will be based on

1. creative demonstration of desktop publishing skills, as listed in Word Tips & Tricks and Design and Layout.
2. effective form creation as outlined above

Steps:

1. open a new Word document and save it with a unique name and as a template file type. Be careful to direct it into your folder on the server as templates want to reside in the template folder inside the MS Word application.
2. View>Footer to insert your filename, your name and creation date
3. Insert>Borders & Shading to add a page border
4. Create a title
5. Select an image for your watermarked background. Place it in the Header and use the picture toolbar controls to make it a watermarker. Here's how: View>Header to see the header. Insert>Picture>From File and drop your picture in the header. Change the wrapping style to position the picture in the correct place.
6. Begin creating your questions. Use the "form" toolbar to insert text, checkbox and drop-down menu fields. Use "form field options" to give the fields the elements you desire.
7. Edit your completed form for spelling errors, grammar, etc.
8. Protect the template with a password so the person completing the form cannot modify the form, only complete the fields. (Once it's locked many of the menu bar choices will be grayed out.) To make changes to the form after protecting it you can 'unprotect' it or unlock it from the form toolbar.
9. Save!
10. Test out your form as a user to see if changes need to be made. Be sure when you finish testing the form you save with a different name or don't save the changes, otherwise you'll modify the original!
11. Get an email address of a classmate from the teacher for the next part of the assignment.
    Part two
    Get an email address of a classmate from the teacher for the next part of the assignment.
12. Send your form to the email address you receive. Be sure to include a message and name in the body of the email. Don't forget to include a subject line!
13. One of your peers will send a form/survey to your email account. Once you receive the email with the attached file, download the survey and save in your folder on the server.
14. Complete the form/survey and return to creator.

1. After receiving your original form back you will review the responses and evaluate whether you've created a quality survey that provided you with the types of responses you were looking for. You will use the "Track Changes" feature of Word to add comments and add and/or delete text. Be reflective. Look for areas of improvement and comment on things that worked well.
2. Open completed, filled-out form.
   Unprotect
   Be sure the Reviewing toolbar is showing (View/Toolbars/Reviewing)
   Click "track changes" on the Reviewing toolbar
   Add comments, delete and add text, change formating such as font, color, size, etc. Make a minimum of 4 changes and comments.
   Uncheck "track changes" on the Reviewing toolbar. *Important!*
   Place insertion point after last question and on the menu bar go to: Insert/Break/Section Break (continuous)
   Protect your document again, but this time the "Section" button will be available and not greyed out. Click Section, choose "options" and click section 1 only.
   (Although I will be locked out of making comments and tracking changes, I will be able to see that your form field elements actually work, AND add "type" on document after the section break.
3. Submit electronic copy of your interactive form to the Public_File of the madronag4 server.
4. After the assignment has been graded and returned electronically you will asked to print the assignment. Follow the directions below.
5. Prior to printing:
   • Ensure that document watermark (image) is actually a watermark! All graphics appear washed out when placed in the header/footer. Open the header and footer and double-click on image to check the transparency has been increased.
   • Print preview to check that border fits on page. If not, adjust margins. (Format .> Borders & Shading > Page Border and choose "options". to change some of the presets.)
6. Print What? . Print document showing markups AND Shrink it to fit one page.
   • Shrink to fit can be found under print preview. ( Shrink to fit only works for documents slightly exceeding one page in length.)
   • While still in print preview choose "File > Print..." document showing markup can be found in the print dialogue box. From the "Copies & Pages" pop-up under presets choose Microsoft Word then find Document Showing Markups.
   • Turn in hard copy!

make survey, email, get survey back, add comments, send to teacher.